4 Ways Fleet Management Systems Can Help Your Construction Business

4 Ways Fleet Management Systems Can Help Your Construction Business

photo by the Oregon Department of Transportation, CC BY 2.0

October 27, 2016 Shane Hedmond

The following is a guest post written by Robert J. Hall, president of Track Your Truck, a leader in GPS truck tracking for small and midsized companies.  

Construction companies rely on two main assets to get their jobs done every day: their people and their equipment. Without either component, you will not be able to serve your customers well. You wouldn't think of sending your people to a site without proper insurance coverage and safety gear, yet if you are operating your fleet without fleet tracking, then you are putting those valuable vehicles at risk. Here are some ways that fleet management systems protect your assets, and therefore your business, from serious financial loss.

1. Know Vehicle Location at All Times

Fleet tracking systems can be set up to provide real-time GPS tracking of your construction assets. Whether you are trying to figure out why a dump truck is taking so long to bring a load to the site, need to find an end loader somewhere on a large job site or wish to know which job site a particular asset is working, you can log into your interface and see in a moment where all of your equipment is located. This allows you to quickly respond to customer needs and improve the efficiency of your overall operation. Tracking your assets also gives you peace of mind if something takes longer than it should.

2. Reduce Wasted Fuel

Running equipment requires proper fuel, and that fuel is costly. If your assets are not being used efficiently or if they are being used for personal reasons, then you are losing fuel, and therefore income. 

Most statistics relating to fuel savings apply to over-the-road vehicles, but the same principles apply to construction equipment. Every 1 mpg that you improve fuel economy for fuel-driven vehicles adds up to significant savings. If the vehicle totals 15,000 miles per year, and you reduce fuel consumption by 1 mpg, then you will save $108 a year if fuel costs $3.65 per gallon.

Now, many pieces of construction equipment do not reach 15,000 per year, but there is still room for savings. Fleet management systems allow you to ensure your operators are driving equipment as efficiently as possible and over the most efficient routes from one location to the next. It can also alert you to unnecessary idling, which wastes up to 0.2 gallons of fuel per hour, and is common on construction sites. 

3. Recover Stolen Assets More Quickly

Each year, equipment stolen from construction sites costs an average of $600 million across the country. As little as 6.5 percent of stolen construction equipment is recovered. If you have ever been the victim of equipment theft, then you know how high the cost can be.

GPS fleet tracking systems make it easier to recover stolen assets. These systems provide law enforcement officials with the equipment's last known GPS coordinates, allowing them to more quickly zero in on thieves and recover the equipment. In addition, you can set up your system to provide proximity alerts, sending you an alert if a piece of equipment is driven off the job site unexpectedly. Being proactive about loss prevention will protect your fleet, both by helping to keep your assets where they belong and by recovering them if a problem arises.

4. Avoid Billing Disputes 

When you're working in construction, a billing dispute can lead to thousands of dollars of expenses. Avoid this problem with proper fleet management. This can protect not only your income, but also your reputation.

With fleet management, you can document and track work hours accurately using GPS tracking to know where your equipment is and what it is doing. Many systems are set up to integrate into automatic invoicing, providing tangible evidence for customers if there is a dispute over the hours billed. If your customer claims that you are billing for too many hours, you can turn to your fleet tracking system to show that the team was, in fact, on the site and working during the hours you billed.

You may not think of your construction company as a fleet-based company, but it is. If you are not employing fleet management techniques in your day-to-day operations, you are missing out on these key benefits and protections. To make your construction company as efficient as possible, take the time to look a little more closely at fleet management. 

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